Copy Cells Without Certain Text on Excel Macro: A Step-by-Step Guide

Are you tired of manually filtering and copying cells in Excel, only to end up with unwanted text in your copied data? Do you wish there was a way to automate this process and save yourself hours of tedious work? Well, you’re in luck! In this article, we’ll show you how to create an Excel macro that copies cells without certain text, making your data manipulation tasks a breeze.

What is an Excel Macro?

Before we dive into the tutorial, let’s quickly cover what an Excel macro is. An Excel macro is a set of instructions that you can record or write to perform repetitive tasks in Excel. Macros can automate everything from simple tasks like formatting cells to complex tasks like data analysis and reporting. In this article, we’ll be writing a macro to copy cells without certain text.

Why Use a Macro to Copy Cells Without Certain Text?

So, why would you want to use a macro to copy cells without certain text? Here are a few scenarios where this macro can come in handy:

• You’re working with a large dataset and need to copy only the cells that contain specific keywords or phrases.
• You need to exclude cells with certain text from your report or analysis.
• You want to automate the process of copying cells without certain text to save time and increase productivity.

Creating the Macro

To create the macro, you’ll need to follow these steps:

1. Open a new Excel workbook and press Alt + F11 to open the Visual Basic Editor (VBE).
2. In the VBE, click on Insert > Module to insert a new module.
3. In the module, declare the variables and range objects you’ll need to use in your macro:

Sub CopyCellsWithoutCertainText()
    Dim rng As Range
    Dim cell As Range
    Dim txt As String
    Dim newRange As Range
End Sub

In this code, we’re declaring the following variables:

• rng: This will store the range of cells you want to copy.
• cell: This will store the individual cell in the range.
• txt: This will store the text you want to exclude from the copied cells.
• newRange: This will store the new range of cells without the excluded text.

Setting the Range and Excluded Text

Next, you’ll need to set the range and excluded text variables:

Sub CopyCellsWithoutCertainText()
    Dim rng As Range
    Dim cell As Range
    Dim txt As String
    Dim newRange As Range
    
    ' Set the range of cells to copy
    Set rng = Range("A1:A10")
    
    ' Set the text to exclude
    txt = "Exclude"
End Sub

In this code, we’re setting the range to A1:A10 and the excluded text to “Exclude”. You can change these values to suit your needs.

Looping Through the Cells

Now, you’ll need to loop through each cell in the range and check if it contains the excluded text:

Sub CopyCellsWithoutCertainText()
    Dim rng As Range
    Dim cell As Range
    Dim txt As String
    Dim newRange As Range
    
    ' Set the range of cells to copy
    Set rng = Range("A1:A10")
    
    ' Set the text to exclude
    txt = "Exclude"
    
    ' Loop through each cell in the range
    For Each cell In rng
        ' Check if the cell contains the excluded text
        If InStr(1, cell.Value, txt) = 0 Then
            ' If the cell doesn't contain the excluded text, add it to the new range
            If newRange Is Nothing Then
                Set newRange = cell
            Else
                Set newRange = Union(newRange, cell)
            End If
        End If
    Next cell
End Sub

In this code, we’re using a For Each loop to iterate through each cell in the range. For each cell, we’re using the InStr function to check if the cell contains the excluded text. If the cell doesn’t contain the excluded text, we’re adding it to the newRange object using the Union method.

Coping the New Range

Finally, you’ll need to copy the new range to the desired location:

Sub CopyCellsWithoutCertainText()
    Dim rng As Range
    Dim cell As Range
    Dim txt As String
    Dim newRange As Range
    
    ' Set the range of cells to copy
    Set rng = Range("A1:A10")
    
    ' Set the text to exclude
    txt = "Exclude"
    
    ' Loop through each cell in the range
    For Each cell In rng
        ' Check if the cell contains the excluded text
        If InStr(1, cell.Value, txt) = 0 Then
            ' If the cell doesn't contain the excluded text, add it to the new range
            If newRange Is Nothing Then
                Set newRange = cell
            Else
                Set newRange = Union(newRange, cell)
            End If
        End If
    Next cell
    
    ' Copy the new range to the desired location
    newRange.Copy Range("B1")
End Sub

In this code, we’re copying the newRange object to the range B1. You can change this range to suit your needs.

Running the Macro

To run the macro, follow these steps:

1. Press Alt + F8 to open the Macro dialog box.
2. Select the CopyCellsWithoutCertainText macro and click Run.

The macro will now copy the cells without the excluded text to the desired location.

Conclusion

In this article, we’ve shown you how to create an Excel macro that copies cells without certain text. This macro can be used to automate a variety of data manipulation tasks and save you hours of tedious work. By following the steps outlined in this article, you can create your own custom macros to suit your needs.

Macro Variable	Description
rng	Stores the range of cells to copy
cell	Stores the individual cell in the range
txt	Stores the text to exclude
newRange	Stores the new range of cells without the excluded text

We hope you found this article helpful and informative. If you have any questions or need further assistance, please don’t hesitate to ask.

Frequently Asked Questions

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